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Signal Cove Event Center Reservation Form

Security & Damage Deposit: $350 - Due Upon Submission

Rental Agreement Includes The Following Guidelines & Stipulations
  • Rental Terms and Conditions (Print or copy this now)
  • Early Access: Prior-day access (5:00 PM–10:00 PM) for full-day events must be approved in advance and incurs a $350.00 fee. Coordinate with your event coordinator.
     

  • Post-Event Cleanup Responsibilities To Ensure Deposit Is Returned:
  • Wipe down all tables and chairs with disinfectant cleaner.

  • Return chairs and tables to the storage area without blocking exit doors.

  • Clean the stove if the kitchen is used (do NOT blow out the pilot light).

  • Bag all garbage (inside and outside) and place it in the dumpster.

  • Mop and clean any spilled food or drinks immediately.

  • Wash and put away all used dishes, silverware, and coffee pots.

  • Important Reminders:

  • Pilot Light: Do not blow out the stove's pilot light. If the pilot light is extinguished, it poses a gas hazard, and you will lose your entire deposit.

  • Decorations: No staples, nails, thumbtacks, or tape that may damage walls. Do not remove pictures or the ship’s wheel from the fireplace mantle. All interior design elements require prior approval.

  • Ceiling: Do not hang anything from the ceiling without approval.

  • Noise: Excessive noise or disturbances are prohibited and may result in removal from the premises and forfeiture of the deposit.
     

  • Facility Use:
  • Renter/Lessee agrees not to engage in unlawful, improper, or offensive use of the Event Center or adjacent parking lots.

  • Food and drink spills must be addressed immediately to prevent slip-and-fall injuries.

  • Equipment Issues:

  • Contact the rental agent immediately for any equipment, lighting, air conditioning, or plumbing problems. Emergency contact numbers are posted on the kitchen bulletin board.

  • Conclusion of Events: Events must conclude, and the premises must be restored to pre-rental condition by 10:00 PM on weekdays and 11:00 PM on weekends. Weekend music must end by 10:00 PM to comply with noise ordinances.

  • Access Code Security: Do not share your access code. You are responsible for any damages or issues caused by unauthorized access using your code.
     

  • Emergency and Additional Notes
  • For emergencies during your rental period, call 911.

  • For non-emergencies or questions, contact the Signal Cove representative listed on the kitchen bulletin board or notice posted outside the venue.
     

  • ACCEPTANCE OF LIABILITY
     
  • Assumption of Risk
    I, the undersigned, acknowledge and agree that my use of the Signal Cove Owners, Inc. Event Center involves risks, including but not limited to personal injury, property damage, or loss resulting from activities or unforeseen circumstances.

  • Release and Waiver
    In consideration of being allowed to use the facilities, I hereby release, waive, and discharge Signal Cove Owners, Inc., its officers, employees, and agents from all liability, claims, or damages arising out of my participation or use of the event center.

  • Indemnification
    I agree to indemnify and hold harmless Signal Cove Owners, Inc. from any claims, damages, losses, or expenses arising from my use of the premises, including those caused by negligence.

  • Compliance with Rules
    I agree to abide by all posted and communicated rules and regulations for the event center. Failure to comply may result in removal or additional liability.

  • Health and Safety
    I confirm that I am in good health and capable of participating in the activities at the event center. I agree to immediately inform Signal Cove Owners, Inc. of any incidents or unsafe conditions.

  • Photo/Video Release (Optional)
    I grant permission for Signal Cove Owners, Inc. to use photographs or videos taken during my use of the event center for promotional purposes.
     

  • Security and Damage Deposit
  • The security and damage deposit will be held in the SCOI account and returned within 3 business days after a post-event inspection and approval.

  • Any damages or additional cleaning required to return the premises to its original condition will be deducted from the deposit. We encourage you to take before and after photos.

  • If you have not received your deposit within 3 business days, email admin@signalcovehudsonfl.com.

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